BYLAWS
Utah Chapter of the
NATIONAL EMERGENCY NUMBER ASSOCIATION, INC
Utah Chapter of the
NATIONAL EMERGENCY NUMBER ASSOCIATION, INC
ARTICLE I. NAME
The name of this association is the Utah Chapter of the National Emergency Number Association, Inc., also
referred to as the “chapter” under a charter granted by the NENA executive board.
ARTICLE II. OBJECT
Section 1. The object of the chapter shall be to assist in the fulfillment of the NENA mission by:
A. Leading in the development, availability, implementation and enhancement of a universal
emergency telephone number common to all jurisdiction(s) through research, planning, training and
education.
B. Representing its members before communications regulatory agencies and appropriate policy
making and legistlative bodies;
C. Enabling all citizens to have immediate access to emergency public safety services to that safety of
human life, protection of property and civic welfare are benefited to the utmost degree; and
D. Aiding and assisting in the timely collection and dissemination of information relating to a universal
emergency telephone number.
ARTIECLE III.MEMBERS
Section 1. Membership Application
A. All membership applications shall be submitted to the NENA office on standard forms as approved
by the NENA executive board.
B. NENA shall not be discriminatory in any of its practices.
C. Membership categories shall be the same as for the NENA national association; public sector
members, private sector members, emergency dispatcher members, and associate members.
D. Automatic membership in the chapter shall be granted to those NENA members who reside or work
within this chapter’s geographic jurisdiction.
Section 2. Dues
A. Membership dues are payable as of January 1 each year. Members who are delinquent over 90 days
from January 1 may be dropped from the chapter membership rolls in accordance with NENA
executive board policy.
B. The annual dues for all membership categories shall be set by the NENA executive board.
Section 3. Authority
A. The members of the chapter shall:
a. Approve the proposed budget of the chapter, such budget to show anticipated revenues by
source, anticipated expenses and the desired objective, and anticipated expenses of any
projects that are not a part of the regular activities of the chapter;
b. Elect the officers and directors of the chapter;
c. Amend these bylaws in accordance with the provisions contained herein.
ARTICLE IV. OFFICERS
Section 1. Designation and term of office
A. The Officers of this chapter are president, first vice president, second vice president secretary, and
treasurer.
B. The term of office for officers shall be for 1 year or until a successor is elected and assumes office.
Terms of office shall commence on the last day of the annual chapter conference.
Section 2. Eligibility
Any NENA member, public or private, in good standing may serve as a chapter officer.
Section 3. Nomination and election
A. A nominating committee of three members shall be elected by the executive board. The nominating
committee shall elect its own chairman and shall propose one or more candidates for election,
taking into consideration professional reputation, character and other qualifications that are
deemed appropriate by the nominating committee.
B. Election shall be by ballot and will be sent to the membership at least forty (40) days before the date
of the chapter meeting.
C. Election ballots shall be returned to the chapter executive board as designated on the ballot. No
ballot will be counted if is received after the date listed on the ballot.
D. Ballots shall be destroyed 90 days after the result of the election has been announced.
E. A written request for a ballot recount must be filed with the secretary within 30 days after the result
of the election has been announced. Any recount shall be performed in accordance with policies
adopted by the executive board.
Section 4. Duties of Officers
A. President – The President shall:
a. Serve as chair of the executive board and preside at all meetings of this chapter and the
executive board.
b. Report on the state of the chapter to the membership at the annual meeting.
c. Appoint committees as allowed by these bylaws and executive board policies.
d. Perform the duties incident to the office and such other duties as prescribed by the
governing documents or by the chapter executive board.
e. Authorize the necessary expenses of any board member or committee chairperson for the
purpose of official Chapter business. Such authorization shall be reported to the Executive
Board in a quarterly financial statement. Quarterly statements will begin in conjunction with
the annual meeting held in January and then in April, July and October.
B. First Vice President – The First Vice President shall:
a. Perform all the duties of the President in their absence or inability to act. When so acting,
the Vice President shall have the powers of and be subject to all restrictions upon the
President.
b. Perform the duties incident to the office and such other duties as may be prescribed by the
governing documents or by the chapter executive board.
C. Second Vice President – The Second Vice President shall:
a. Perform all the duties of the First Vice President in their absence. When so acting, the
Second Vice President shall have all the powers and be subject to all restrictions upon the
First Vice President.
D. Secretary – The Secretary shall:
a. Ensure the production and distribution, including NENA headquarters, of accurate minutes
of all meetings of the members and chapter executive board, committee.
b. Ensure that all notices are duly given in accordance with these bylaws or as required by law.
c. Ensure that there is the proper publication and distribution of official correspondence,
publication and distribution documents on behalf of the chapter.
d. Perform the duties incident to the office and such other duties as may be prescribed by the
governing documents or by the chapter executive board.
E. Treasurer – The Treasurer shall:
a. Have general oversight authority of the books, funds and securities of the chapter.
b. Prepare the chapter financial records for review by NENA.
c. Send or cause to be sent all financial reports required by law to NENA.
d. Perform the duties incident to the office and such other duties as may be prescribed by the
governing documents or by the chapter executive board.
Section 5. Vacancies
A. A vacancy in the office of President shall be filled by the First Vice President for the remainder of
that term.
B. A vacancy in any other office may be filled by the chapter executive board for the remainder of the
term.
ARTICLE V. MEMBERSHIP MEETINGS
Section 1. Membership meetings.
A. The chapter shall meet annually at the time and place as determined by the executive board.
B. The quorum for all membership meetings shall be the members present.
C. An annual meeting shall be held for the purpose of receiving reports on the activities and financial
condition of the chapter. Notice of the annual meeting stating the date, time and location shall be
sent to all members at least forty-five days in advance of the meeting.
D. Special membership meetings may be called by the executive board or upon the written request of
_____ chapter members. Notice of a special meeting must include all of the items that will be
brought up at the meeting, the date, time and location of the special meeting.
E. Proxy voting shall not be allowed.
ARTICLE VI. EXECUTIVE BOARD
Section 1. Composition
A. The chapter executive board shall be comprised of the officers of the chapter. All past Presidents
shall serve the Executive Board in an advisory capacity, without vote.
B. The term of office for officers shall be for 1 year or until a successor is elected and assumes office.
Terms of office shall commence on the last day of the annual chapter conference.
C. Directors shall perform such duties and exercise such authority as assigned by the president or
executive board.
D. A vacancy in any of the director positions may be filled by the chapter executive board for the
remainder of the term.
Section 2. Authority and Duties
A. The business and affairs of the chapter shall be managed under the direction of the chapter
executive board, which shall exercise all of the powers of the chapter except those powers
otherwise reserved exclusively to the members.
B. The chapter executive board shall:
a. Establish and maintain adequate management of the chapter’s activities;
b. Engage appropriate staff as deemed necessary to manage the administrative affairs of the
chapter;
c. Fill vacancies in accordance with these bylaws;
d. Appoint additional committees as deemed necessary;
e. Engage legal and other counsel as deemed appropriate by the chapter executive board; and
f. Issue an annual financial report to the membership and report on chapter activities.
Section 3. Chapter Executive Board Meetings
A. The chapter executive board shall meet in accordance with chapter executive board policy. A
quorum shall be a majority of the chapter executive board then in office.
B. Special meetings of the chapter executive board may be called by the president or any three
members of the chapter executive board.
C. The chapter executive board may meet by telephone conference call or other electronic means
provided that all members may hear and speak to one another at the same time.
D. Notice shall be sent to all executive board members at least 14 days in advance of a regular meeting,
and at least twenty-four hours in advance of a special meeting. Notice may be sent by electronic
mail and other methods as allowed by executive board policies. Notice may be waived in writing
before, during or after the meeting.
ARTICLE VII. ADMINISTRATION
Section 1. Office
The association may maintain an office at a location as determined by the Chapter executive board.
Section 2. Insurance and Indemnification
Officers, directors, employees and others as designated by the executive board may be insured in accordance
with chapter executive board policies.
Section 3. Chapter property
All right, title and interest, both legal and equitable, in and to property of this chapter shall remain in the
chapter. Any property of the chapter in the possession or trust of a member or employee shall be returned
immediately to the chapter upon the termination of relationship with this chapter.
Section 4. Dissolution
If this chapter is dissolved, all assets shall be distributed to an organization of similar purpose as selected by a
two-thirds vote of the members at the meeting at which the dissolution is approved.
ARTICLE VII. COMMITTEES
Section 1. Committees
There shall be the following standing committees: Bylaws Elections and may include Finance/Investment.
A. Bylaws committee – There shall be a bylaws committee composed of at least three members. The
chapter president shall appoint the chair subject to the approval of the chapter executive board, and
members of the committee shall be appointed by the committee chair, subject to approval by the
president. The bylaws committee shall periodically review the bylaws to ensure clarity, consistency
and compliance with current policy and may not be in conflict with NENA bylaws, making
recommendations for amendment as necessary. The bylaws committed shall receive proposed
changes to the bylaws from others authorized to propose amendments, present them to the
membership for vote at the annual or special meeting, and make recommendations as deemed
necessary.
B. Elections committee – There shall be an elections committee comprised of at least three members.
The chapter president shall appoint the chair subject to the approval of the chapter executive board.
Members of the committee shall be appointed by the committee chair subject to approval by the
chapter president. The election committee shall oversee the election process, count ballots and
report to the membership on the results of the election.
C. Finance/Investment committee – There shall be a finance/investment committee to oversee all
financial matters, including but not limited to, the financial planning of the chapter. The
finance/investment committee shall be chaired by the first vice president or treasurer, and shall also
include the president, the vice president or secretary and one chapter region director appointed by
the chapter executive board. The executive director shall serve as an ex-officio member.
Section 2. Special Committees
Special committees may be formed by the members or the chapter executive board and shall perform duties as
directed.
ARTICLE IX. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern this association
in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special
rules of order which the association may adopt.
ARTICLE X. AMENDMENT
Section 1. Requirements for Amendment
These bylaws may only be amended if all the following conditions are met:
A. Amendments may be proposed by the chapter executive board, a standing committee, or upon
petition of any ten chapter members.
B. The exact text of the change being proposed must be submitted to the chair of the bylaws
committee at least 90 days prior to the meeting at which the amendment is to be considered.
C. The bylaws committee shall:
a. Review all submitted amendments and edit for composition;
b. Submit proposed amendments to the members at least thirty days prior to the meeting at
which the vote will be taken, together with the committee’s recommendation for action.
D. The amendment must receive the affirmative vote of two-thirds of the members present and voting.
E. Copies of chapter bylaws shall be submitted to NENA headquarters whenever changed.
The name of this association is the Utah Chapter of the National Emergency Number Association, Inc., also
referred to as the “chapter” under a charter granted by the NENA executive board.
ARTICLE II. OBJECT
Section 1. The object of the chapter shall be to assist in the fulfillment of the NENA mission by:
A. Leading in the development, availability, implementation and enhancement of a universal
emergency telephone number common to all jurisdiction(s) through research, planning, training and
education.
B. Representing its members before communications regulatory agencies and appropriate policy
making and legistlative bodies;
C. Enabling all citizens to have immediate access to emergency public safety services to that safety of
human life, protection of property and civic welfare are benefited to the utmost degree; and
D. Aiding and assisting in the timely collection and dissemination of information relating to a universal
emergency telephone number.
ARTIECLE III.MEMBERS
Section 1. Membership Application
A. All membership applications shall be submitted to the NENA office on standard forms as approved
by the NENA executive board.
B. NENA shall not be discriminatory in any of its practices.
C. Membership categories shall be the same as for the NENA national association; public sector
members, private sector members, emergency dispatcher members, and associate members.
D. Automatic membership in the chapter shall be granted to those NENA members who reside or work
within this chapter’s geographic jurisdiction.
Section 2. Dues
A. Membership dues are payable as of January 1 each year. Members who are delinquent over 90 days
from January 1 may be dropped from the chapter membership rolls in accordance with NENA
executive board policy.
B. The annual dues for all membership categories shall be set by the NENA executive board.
Section 3. Authority
A. The members of the chapter shall:
a. Approve the proposed budget of the chapter, such budget to show anticipated revenues by
source, anticipated expenses and the desired objective, and anticipated expenses of any
projects that are not a part of the regular activities of the chapter;
b. Elect the officers and directors of the chapter;
c. Amend these bylaws in accordance with the provisions contained herein.
ARTICLE IV. OFFICERS
Section 1. Designation and term of office
A. The Officers of this chapter are president, first vice president, second vice president secretary, and
treasurer.
B. The term of office for officers shall be for 1 year or until a successor is elected and assumes office.
Terms of office shall commence on the last day of the annual chapter conference.
Section 2. Eligibility
Any NENA member, public or private, in good standing may serve as a chapter officer.
Section 3. Nomination and election
A. A nominating committee of three members shall be elected by the executive board. The nominating
committee shall elect its own chairman and shall propose one or more candidates for election,
taking into consideration professional reputation, character and other qualifications that are
deemed appropriate by the nominating committee.
B. Election shall be by ballot and will be sent to the membership at least forty (40) days before the date
of the chapter meeting.
C. Election ballots shall be returned to the chapter executive board as designated on the ballot. No
ballot will be counted if is received after the date listed on the ballot.
D. Ballots shall be destroyed 90 days after the result of the election has been announced.
E. A written request for a ballot recount must be filed with the secretary within 30 days after the result
of the election has been announced. Any recount shall be performed in accordance with policies
adopted by the executive board.
Section 4. Duties of Officers
A. President – The President shall:
a. Serve as chair of the executive board and preside at all meetings of this chapter and the
executive board.
b. Report on the state of the chapter to the membership at the annual meeting.
c. Appoint committees as allowed by these bylaws and executive board policies.
d. Perform the duties incident to the office and such other duties as prescribed by the
governing documents or by the chapter executive board.
e. Authorize the necessary expenses of any board member or committee chairperson for the
purpose of official Chapter business. Such authorization shall be reported to the Executive
Board in a quarterly financial statement. Quarterly statements will begin in conjunction with
the annual meeting held in January and then in April, July and October.
B. First Vice President – The First Vice President shall:
a. Perform all the duties of the President in their absence or inability to act. When so acting,
the Vice President shall have the powers of and be subject to all restrictions upon the
President.
b. Perform the duties incident to the office and such other duties as may be prescribed by the
governing documents or by the chapter executive board.
C. Second Vice President – The Second Vice President shall:
a. Perform all the duties of the First Vice President in their absence. When so acting, the
Second Vice President shall have all the powers and be subject to all restrictions upon the
First Vice President.
D. Secretary – The Secretary shall:
a. Ensure the production and distribution, including NENA headquarters, of accurate minutes
of all meetings of the members and chapter executive board, committee.
b. Ensure that all notices are duly given in accordance with these bylaws or as required by law.
c. Ensure that there is the proper publication and distribution of official correspondence,
publication and distribution documents on behalf of the chapter.
d. Perform the duties incident to the office and such other duties as may be prescribed by the
governing documents or by the chapter executive board.
E. Treasurer – The Treasurer shall:
a. Have general oversight authority of the books, funds and securities of the chapter.
b. Prepare the chapter financial records for review by NENA.
c. Send or cause to be sent all financial reports required by law to NENA.
d. Perform the duties incident to the office and such other duties as may be prescribed by the
governing documents or by the chapter executive board.
Section 5. Vacancies
A. A vacancy in the office of President shall be filled by the First Vice President for the remainder of
that term.
B. A vacancy in any other office may be filled by the chapter executive board for the remainder of the
term.
ARTICLE V. MEMBERSHIP MEETINGS
Section 1. Membership meetings.
A. The chapter shall meet annually at the time and place as determined by the executive board.
B. The quorum for all membership meetings shall be the members present.
C. An annual meeting shall be held for the purpose of receiving reports on the activities and financial
condition of the chapter. Notice of the annual meeting stating the date, time and location shall be
sent to all members at least forty-five days in advance of the meeting.
D. Special membership meetings may be called by the executive board or upon the written request of
_____ chapter members. Notice of a special meeting must include all of the items that will be
brought up at the meeting, the date, time and location of the special meeting.
E. Proxy voting shall not be allowed.
ARTICLE VI. EXECUTIVE BOARD
Section 1. Composition
A. The chapter executive board shall be comprised of the officers of the chapter. All past Presidents
shall serve the Executive Board in an advisory capacity, without vote.
B. The term of office for officers shall be for 1 year or until a successor is elected and assumes office.
Terms of office shall commence on the last day of the annual chapter conference.
C. Directors shall perform such duties and exercise such authority as assigned by the president or
executive board.
D. A vacancy in any of the director positions may be filled by the chapter executive board for the
remainder of the term.
Section 2. Authority and Duties
A. The business and affairs of the chapter shall be managed under the direction of the chapter
executive board, which shall exercise all of the powers of the chapter except those powers
otherwise reserved exclusively to the members.
B. The chapter executive board shall:
a. Establish and maintain adequate management of the chapter’s activities;
b. Engage appropriate staff as deemed necessary to manage the administrative affairs of the
chapter;
c. Fill vacancies in accordance with these bylaws;
d. Appoint additional committees as deemed necessary;
e. Engage legal and other counsel as deemed appropriate by the chapter executive board; and
f. Issue an annual financial report to the membership and report on chapter activities.
Section 3. Chapter Executive Board Meetings
A. The chapter executive board shall meet in accordance with chapter executive board policy. A
quorum shall be a majority of the chapter executive board then in office.
B. Special meetings of the chapter executive board may be called by the president or any three
members of the chapter executive board.
C. The chapter executive board may meet by telephone conference call or other electronic means
provided that all members may hear and speak to one another at the same time.
D. Notice shall be sent to all executive board members at least 14 days in advance of a regular meeting,
and at least twenty-four hours in advance of a special meeting. Notice may be sent by electronic
mail and other methods as allowed by executive board policies. Notice may be waived in writing
before, during or after the meeting.
ARTICLE VII. ADMINISTRATION
Section 1. Office
The association may maintain an office at a location as determined by the Chapter executive board.
Section 2. Insurance and Indemnification
Officers, directors, employees and others as designated by the executive board may be insured in accordance
with chapter executive board policies.
Section 3. Chapter property
All right, title and interest, both legal and equitable, in and to property of this chapter shall remain in the
chapter. Any property of the chapter in the possession or trust of a member or employee shall be returned
immediately to the chapter upon the termination of relationship with this chapter.
Section 4. Dissolution
If this chapter is dissolved, all assets shall be distributed to an organization of similar purpose as selected by a
two-thirds vote of the members at the meeting at which the dissolution is approved.
ARTICLE VII. COMMITTEES
Section 1. Committees
There shall be the following standing committees: Bylaws Elections and may include Finance/Investment.
A. Bylaws committee – There shall be a bylaws committee composed of at least three members. The
chapter president shall appoint the chair subject to the approval of the chapter executive board, and
members of the committee shall be appointed by the committee chair, subject to approval by the
president. The bylaws committee shall periodically review the bylaws to ensure clarity, consistency
and compliance with current policy and may not be in conflict with NENA bylaws, making
recommendations for amendment as necessary. The bylaws committed shall receive proposed
changes to the bylaws from others authorized to propose amendments, present them to the
membership for vote at the annual or special meeting, and make recommendations as deemed
necessary.
B. Elections committee – There shall be an elections committee comprised of at least three members.
The chapter president shall appoint the chair subject to the approval of the chapter executive board.
Members of the committee shall be appointed by the committee chair subject to approval by the
chapter president. The election committee shall oversee the election process, count ballots and
report to the membership on the results of the election.
C. Finance/Investment committee – There shall be a finance/investment committee to oversee all
financial matters, including but not limited to, the financial planning of the chapter. The
finance/investment committee shall be chaired by the first vice president or treasurer, and shall also
include the president, the vice president or secretary and one chapter region director appointed by
the chapter executive board. The executive director shall serve as an ex-officio member.
Section 2. Special Committees
Special committees may be formed by the members or the chapter executive board and shall perform duties as
directed.
ARTICLE IX. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern this association
in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special
rules of order which the association may adopt.
ARTICLE X. AMENDMENT
Section 1. Requirements for Amendment
These bylaws may only be amended if all the following conditions are met:
A. Amendments may be proposed by the chapter executive board, a standing committee, or upon
petition of any ten chapter members.
B. The exact text of the change being proposed must be submitted to the chair of the bylaws
committee at least 90 days prior to the meeting at which the amendment is to be considered.
C. The bylaws committee shall:
a. Review all submitted amendments and edit for composition;
b. Submit proposed amendments to the members at least thirty days prior to the meeting at
which the vote will be taken, together with the committee’s recommendation for action.
D. The amendment must receive the affirmative vote of two-thirds of the members present and voting.
E. Copies of chapter bylaws shall be submitted to NENA headquarters whenever changed.